GENERAL INFORMATIONCONFERENCE VENUE Renaissance Newport Beach Hotel 4500 MacArthur Blvd, Newport Beach, CA 92660 ACCOMMODATIONS Reduced-rate sleeping rooms are available at the conference hotel. Reservations: Call 800-468-3571 (mention group Society for Acupuncture Research to receive the group rate) Rate: $195 (single/double) plus applicable taxes Special rates deadline: February 28, 2025 REGISTRATION/CHECK-IN Conference registration will be available online in December 2024. Once registration is live, the link will be posted to the website. Conference registration/check-in onsite will be on the lobby level of the Renaissance Newport Beach Hotel. The registration/check-in desk is where you check in to pick up your name badge and materials. REGISTRATION/CHECK-IN HOURS The Registration/check-in desk will open Thursday morning at 7am. INVITATION LETTERS If you are traveling to the conference from outside of the U.S. and need an invitation letter to apply for a travel visa, please send your request to [email protected] and allow 2-3 business days for receipt by email. In your email, please include your full name, organizational affiliation, date of birth, and passport number (if applicable). CONTINUING EDUCATION Conference Registration Cancellation/Refund Policy All cancellations and requests for refunds MUST be submitted in writing. Telephone requests will not be honored. To receive a full refund of the registration fee minus a $50 administrative fee, send an email to [email protected] no later than February 14, 2025. Requests for registration refunds received after the February 14, 2025 deadline will not be considered. (Membership fees are not refundable.) Refunds for 1-day registrations and add-on events (dinners, etc.) will be subject to the same fee schedule and deadlines. Refunds will be processed within four to six weeks after the conference has concluded. COMMUNITY BOARD We will have a Community Board set up in the registration area onsite at the conference. Please check the board for helpful information while onsite (poster board location guide for poster presenters, mentoring topics, taxi phone numbers, and more). If you have helpful information to share with attendees, please feel free to post it to the board, as well. RECEPTIONS Poster session receptions will be held Thursday evening from 6:15pm – 7:45pm and Friday evening 5pm – 6:30pm. These will each include light hors deurves. There will be a cash bar for those who want to order beverages, so please bring cash, credit or debit card to the receptions. FRIDAY’S GALA DINNER If you signed up for Friday’s Gala dinner/dancing, you’ll receive a dinner ticket with your name badge when you check in at the registration desk. Please do not lose your Gala Dinner Ticket! These will be required to enter the Gala Dinner. SPECIAL INTEREST GROUP (SIG) MEETINGS SIG meetings are scheduled for Thursday, 10:15am-11:45am. Joining these group discussions is a wonderful opportunity for networking and working together with others who share your interests. SAR membership is not required to join these discussions onsite at the conference, though ongoing involvement is reserved for SAR members. Each group will discuss projects or initiatives they would like to tackle as a team. SIG involvement also offers the opportunity to stay engaged with your group after the conference has ended, as well as leadership opportunities to lead or co-lead a SIG group. SIG Topics:
PHOTOS We encourage you to take pictures throughout the conference and either post to social media using hashtag #SAR2025CA or email to [email protected]. POSTER PRESENTATIONS – BOARD ASSIGNMENTS Poster board assignments will be posted to the Community Board in the registration area beginning at 7am Thursday. We will have printed guides sorted by both “original abstract number” or “by first author’s last name.” Thursday posters can be pinned up any time after 8am on Thursday, April 3, 2025 SESSION PRESENTERS Speaker presentations should be uploaded to the presentation laptop (on the desktop) in your scheduled meeting room on the day of your presentation. Please check the Conference Program for your assigned meeting room and for times that would be convenient to upload your presentation (either early in the morning before presentations begin, or during breaks or lunch for later presentations). We look forward to seeing you in Newport Beach at the conference! TESTIMONIALS We would love to hear your feedback and comments after the conference. Please send your thoughts/comments/suggestions and general feedback to us at [email protected].
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